Executive Oversight Committee Terms of Reference

These terms of reference were adopted at a meeting of the Executive Oversight Committee on 18 September 2018.

Role and operations of the Executive Oversight Committee

The Executive Oversight Committee holds delegated powers to manage network affairs on behalf of all members.

This committee meets quarterly, either virtually or physically.

The purpose of the EOC is to:

  • Drive forward Co-operative Policy Development on behalf of network members.
  • Make key decisions on Network priorities, for example, setting the scope of Policy Labs and Policy Prototypes.
  • Oversee the development, review, approval and implementation of the CCIN’s strategic direction.
  • Raise the CCIN’s profile, developing our influence and strengthening our policy impact.
  • Oversee the Network budget, allocating spend and signing off the CCIN’s annual accounts.
  • Ensure that the Values and Principles Board is resourced and supported to carry out its functions.
  • Manage the Network’s reputation, giving consideration to issues, including Member behaviour, which may impact on the reputation of the CCIN.

Membership of the Executive Oversight Committee:

Membership is made up of:

  • Representatives from at least six members Councils (including the Chair and Vice-Chair)
  • Chair of the Executive Oversight Committee
  • Vice Chair of Executive Oversight Committee
  • Chair of the Values and Principles Board

Period of Tenure

Nominations are invited from the elected leaders and cabinet members of CCIN member councils, with elections taking place at the AGM for a two-year term of office.

Election Process

  1. Nominations for candidacy are open to representative EOC members who are Leaders and/or Portfolio holders from Full Member Councils.
  2. Individuals wishing to sit on the EOC will nominate themselves.
  3. If less than eight nominations are received, the nominees are automatically appointed to the EOC.*
  4. If more than eight nominations are received, ballot papers, consisting of a list of those people who have nominated themselves, are then sent out to Network members.
  5. Each Network member (Associates, Affiliates and Full Councils) have one vote and would submit their vote anonymously to Oldham, the CCIN accountable body.
  6. Once a maximum of 8 Network members have been elected they vote independently on the position of Chair and Vice Chair (a ‘First Past the Post’ election model).

The EOC is then ratified at the CCIN AGM

* If less than six candidates are nominated the appointed candidate’s reserve delegated authority to appoint additional members to the EOC as required (up to a maximum of eight people).